Ridgeville Park District, Board Meeting Schedule & Agenda

APPROVED MINUTES OF JULY 8, 2010
THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT
BOARD OF COMMISSIONERS WAS HELD ON JULY 8, 2010 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT 908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, David Mensch
Late Arrival: Martha Gaines (at 8:03 p.m.)
Absent: Ann Covode

Also Present:      Director of Parks and Recreation Brian Rosinski,
Program Director Mike Miro, Treasurer Dean Scane

Citizens: Michael Drennan

President Pat McCourt called the meeting to order at 7:46 p.m.

Approval of Minutes:
Motion #1: Jack Darin made a motion to approve minutes from the June 10, 2010 board meeting. David Mensch seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #2: Jack Darin made a motion to approve payment of July bills in the amount of $14,257.97. David Mensch seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #3: Jack Darin made a motion to approve July petty cash expenditures in the amount of $1,645.22. David Mensch seconded the motion. Motion passed unanimously.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights: Brian has been investigating the cost of installing a fence at the south side of Reba Park. Staff member continue to research options for revamping the park district website.

Summer camp programs are going well. The first session ends this week with the final four-week session beginning Monday, July 12. The Youth in the Parks program also is going smoothly with only a few complaints. Brummel Park and Reba Park are attracting people and use of Elks Park has been unusually high. Brian received a second e-mail from one of the neighbors of Reba Park, complaining of people playing basketball in the park after hours. The writer suggests cutting noise by replacing metal backboards with Plexiglass.

Brian received a letter from Christina Verhelst, local census office manager, thanking Ridgeville for providing a training site for census workers.

Brian will be out of the office July 15 through July 18 and also will take some time off in mid-August once camps have ended.

Treasurer Dean Scane presented a report. Highlights:
Dean distributed to board members his summary reconciling bank accounts at the end of the fiscal year. The summary included some automatic payments deducted from Ridgeville accounts and petty cash checks that were never cashed. The largest payments were City of Evanston water bills. Board members asked Brian to look into the amount of water payments.

Motion #4: Jack Darin made a motion to approve the year-end banking adjustments submitted by Treasurer Dean Scane. Martha Gaines seconded the motion. Motion passed unanimously.

Dean reviewed for board members the tentative budget for fiscal year 2010-2011 and answered questions about the corporate fund and the recreation fund. Martha asked Dean to prepare a report comparing income from Ridgeville programs for the last five years.

Motion #5: David Mensch made a motion to approve the tentative budget for fiscal year July 1, 2010-June 30, 2011 with corporate fund expenditures totaling $285,840.00.
Jack Darin seconded the motion. Motion passed unanimously.

Motion #6: David Mensch made a motion to approve the tentative budget for fiscal year July 1, 2010-June 30, 2011 with recreation fund expenditures totaling $276,500.
Jack Darin seconded the motion. Motion passed unanimously.

A copy of the tentative budget is available in the Ridgeville Park District office.

Program Director Mike Miro presented his monthly report. Highlights:
The concert by the Brian Gephart Group has been rescheduled for August 8 because of inclement weather on the originally-scheduled date. Marty Kantor and Kantando gave a fantastic performance indoors and were well received by an enthusiastic audience of local residents. More than 100 people attended the June 27 performance by the South Boulevard Band. On July 11 there will be a performance by the Ridgeville Band and the Starlights, who sing hits from the 1930s, 40s and 50s. A Shakespeare in the Park program is being planned for July 27-August 1 in Ridgeville Park.

There has been a steady increase in the number of customers at the weekly Farmers Market, perhaps due the advertising in the Evanston RoundTable and in Pioneer Press's special summer section. Musicians have performed at the last several markets, adding to the pleasant atmosphere. One vendor is dropping out of the market next week but a cookie vendor is joining the market. The City of Evanston is considering imposing additional fees on participating vendors, which could influence the number of vendors for 2011.

There have been productive discussions involving staff members and board members to identify the features and functions wanted in a redesigned website. At the board's August meeting Mike expects to present three estimates from web designers/programmers.

The brochure advertising Ridgeville's fall/winter classes is almost ready to go to the printer and distribution is planned for early August. Board members suggested alternative ways to market park district programs because some apartment and condo residents complain they do not receive the brochure, which is supposed to be delivered door-to-door.

Prevailing Wage Ordinance:
Motion #7: Jack Darin made a motion to approve an ordinance of the Ridgeville Park District, Cook County, Illinois ascertaining the prevailing rate of wages for laborers, workmen and mechanics employed by public works of said park district. Martha Gaines seconded the motion. Motion passed unanimously.

A copy of the ordinance is on file in the Ridgeville Park District office.

AT&T request:
Ridgeville Attorney David Saunders submitted to the board a revision of the easement agreement sought by AT&T so the company would be able to install a Video Ready Access Device (VRAD) box in Elks Park. If approved by the board, AT&T has agreed to pay the park district $5,000 for the easement with an additional payment of $1,500 to be use for landscaping.

Board members discussed the proposed location for the box, how long the box could be in use, AT&T's proposed contribution to the park district and a suggestion that instead of a one-financial contribution AT&T be asked for free phone service and internet access in exchange for the easement. Jack Darin distributed copies of a letter from Jason Anselman, legislative counsel for the Illinois Association of Park Districts, listing concerns about the proposal.

Motion #8: David Mensch made a motion to approve the easement agreement with AT&T as proposed by David Saunders, Ridgeville Park District attorney. There was no second to the motion.

Motion #9: At 9:12 p.m. Jack Darin made a motion to adjourn the meeting.
David Mensch seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt

APPROVED
MONTHLY BOARD MEETING MINUTES of JUNE 10, 2010

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT
BOARD OF COMMISSIONERS WAS HELD ON JUNE 10, 2010 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT
908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Ann Covode, Martha Gaines

Also Present:      Director of Parks and Recreation Brian Rosinski, Corporate Secretary Anna Christina Nelson, Program Director Mike Miro, Attorney David Saunders, Evanston Police Officer Reginald Napier, Evanston Police Department Youth Outreach Workers Holly Lytle and Tamara Swoope, 9th Ward Ald. Coleen Burrus

Citizens: David Mensch

President Pat McCourt called the meeting to order at 7:46 p.m.

Reba Park:
The meeting began with discussion of problems at Reba Park, prompted by an e-mail sent to Brian Rosinski by a park neighbor who complained about some people loitering after hours, drinking alcohol, using and selling drugs in the park. Brian detailed Ridgeville's summer Youth in the Parks program (that will begin June 14) and includes Reba Park. Police Officer Reginald Napier explained the procedure for police response to calls from neighbors and the importance of those complaining to be willing to sign a complaint. Youth Outreach Workers Holly Lytle and Tamara Swoope told the board about their duties interacting with Evanston teens and encouraging productive activities. Attorney David Saunders will contact Evanston's corporation counsel about the possibility of drafting trespass agreements to cover Ridgeville parks when they are not open for use.

Martha Gaines has communicated a request from some Reba Park neighbors that the
“no parking” restriction along Reba Place along the park's south entrance be lifted and that the park district install a fence there to discourage children from running from the park into the street. 9th Ward Ald Coleen Burrus said the city is willing to allow parking in front of the park if a fence is installed. It was the consensus of the board that Ridgeville will install a low fence along the south side of the park.

New Board Member:
Corporate Secretary Anna Christina Nelson administered the oath of office to David Mensch, who has been appointed to the board to fill the vacancy created by the resignation of Jean Esch.

AT&T/City of Evanston request:
Brian reviewed his most recent communications with AT &T and the City of Evanston regarding a request for board permission to install an AT&T transfer box in Ridgeville's Elks Park. Board members asked for details on the exact location of the proposed spot for the transfer box, a donation that would be made if permission is granted, whether there would be a time limit for keeping the transfer box in the park and possible restrictions on use of Elks Park land by a private entity. Staff will investigate these issues.

Motion #1: David Mensch made a motion to authorize attorney David Saunders to negotiate an agreement with AT&T for placement of a transfer box in Ridgeville Park with the agreement to be submitted to the Ridgeville Park District board of commissioners for consideration. Ann Covode seconded the motion. Motion passed unanimously.

Approval of Minutes:
Motion #2: Martha Gaines made a motion to approve minutes from the May 10, 2010 board meeting. Jack Darin seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #3: Ann Covode made a motion to approve payment of June bills in the amount of $11,918.83. David Mensch seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #4: Martha Gaines made a motion to approve June petty cash expenditures in the amount of $2,277.14. Jack Darin seconded the motion. Motion passed unanimously.

Motion #5: Ann Covode made a motion that the petty cash fund be increased to $3,000 for the months of June, July and August. Jack Darin seconded the motion. Motion passed unanimously.

Program Director Mike Miro presented his monthly report. Highlights:
Three new vendors have signed up to participate in Ridgeville's weekly Farmers Market beginning Wednesday, June 16. More may join as the summer progresses. Ads are going into the Evanston Review/Pioneer Press special summer section and the Evanston RoundTable.

The first outdoor concert of the year is scheduled for Sunday evening, June 13 in Ridgeville Park. A diverse group of actors, musicians and entertainers will be performing throughout the summer. The concert schedule has been sent via “Constant Contact”
e-mail to approximately 400 people who asked to be on the Ridgeville mailing list. Fliers will be delivered to residents in the neighborhood surrounding Ridgeville Park.

Mike has constructed a simple website (RPDsummer.org) to provide updated information about the park district's summer events. The board may want to consider a major redesign of the primary website. Ann Covode said she has spoken with one consultant about designing a new website for an estimated cost of $4,000-$5,000. It was the consensus of the board that discussion of a redesigned website be included in upcoming budget talks.

Mike will continue to investigate the pros and cons of Ridgeville forming a 501(c)(3) foundation.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
The Brummel Park Neighbors carnival will take place in the park on Saturday, June 12.

Summer camps will begin Monday, June 14. Most camps have full enrollment. Only Sports Camp and Time Travelers Camp have a few spots left. All campers' families have paid their fees. All summer employees have completed CPR certification. Five new counselors have been hired. All other counselors and camp directors have previous experience working for Ridgeville.

The board is required to approve a tentative budget at the July meeting.

Fifteen rose bushes have been planted in Kamen West Park. Work continues on the Ridgeville camp garden and on the new garden being planted at the southeast corner of Ridgeville Park.

Motion #6: At 9:26 p.m. Jack Darin made a motion to adjourn the meeting.
Martha Gaines seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt

APPROVED


   MONTHLY BOARD MEETING MINUTES FOR MAY 10, 2010

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT
BOARD OF COMMISSIONERS WAS HELD ON MAY 10, 2010 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT
908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Ann Covode, Martha Gaines

Also Present:      Director of Parks and Recreation Brian Rosinski, Corporate Secretary Anna Christina Nelson, Program Director Mike Miro, Maintenance Supervisor
Ruben Sierra, Attorney David Saunders

Citizens: Beth Cullen, Don Esch, Jean Esch, Kristin Lems, David Mensch, Fred Snyder, Alison Witt-Jansen

President Pat McCourt called the meeting to order at 7:43 p.m.

Jean Esch Honored:
The board and staff began the meeting by honoring Jean Esch, long-time board member who resigned recently after moving out of the park district. Pat McCourt spoke on behalf of the board, thanking Jean for her many years of dedicated service to the park district and the Evanston community. Brian Rosinski and Anna Christina Nelson recalled Jean's contributions to the city and neighborhood, her many visits to the office and her kind words of praise and encouragement. Beth Cullen and Fred Snyder, representatives of the Evanston Environmental Association, presented Jean with a plaque. A message from Evanston Mayor Elizabeth Tisdale was read.

Ridgeville Park District has designated Wednesday, May 12, opening day of the park district's 2010 Farmers Market, as “Jean Esch Day.”

Approval of Minutes:
Motion #1: Jack Darin made a motion to approve minutes from the April 8, 2010 board meeting. Martha Gaines seconded the motion. Motion passed unanimously.

Motion #2: Jack Darin made a motion to approve minutes from the April 22, 2010 executive session. Martha Gaines seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #3: Jack Darin made a motion to approve payment of May bills in the amount of $36,263.23. Ann Covode seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #4: Ann Covode made a motion to approve May petty cash expenditures in the amount of $934.15. Martha Gaines seconded the motion. Motion passed unanimously.

Program Director Mike Miro presented his monthly report. Highlights:
Four vendors are expected to participate in Ridgeville's first Farmers Markets of the season. That number is expected to grow by three or four more vendors in June. Mike is contacting performers about providing live entertainment during the Farmers Markets.

Many different artists will perform at other Ridgeville events during the summer. Morning day camps will feature performances by the Mime Company, Keenan Kamae (Hawaiian music), magician Michael Kett and the Kalaakara Theater Group.

Mike has participated in some of the hiring of summer staff members and has been pleased at the number of former campers who want to return as counselors.

Ridgeville has submitted an application to the Illinois Arts Council, seeking a $3,000 grant for summer 2011 performances and concerts. Mike asked about the possibility of Ridgeville forming a 501(c)(3) organization to solicit donations for specific purposes. Board members, Brian and attorney David Saunders reviewed previous board discussions on this topic. David recommended that staff do research on what success local 501(c)(3) organizations have had.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
Board members have received the first draft of Ridgeville's 2010-2011 tentative budget. Brian said the budget has been written to include a 5% increase in fees and with the assumption that the increase in the consumer price index will be approximately 2.1%. The budget will be reviewed at the June board meeting with Treasurer Dean Scane in attendance. Attorney David Saunders distributed the proposed schedule for approval of the 2010-2011 appropriation ordinance and levy.

A new copier (Kyocera 3035 digital copier) has been purchased for $1,600 and an economically-priced service contract. This new arrangement will be far less costly than the old Konica copier on which the cost of the service contract had been raised to $1900 per year.

Fliers publicizing the Farmers Market have been distributed and signs have been posted in the Ridgeville Park neighborhood. St. Nicholas Church has publicized the weekly market and Ann Covode added that First United Methodist Church also has distributed information about it.

All camp counselors and other staff members for summer 2010 have been hired. Their CPR training and orientation will take place at 9 a.m. on Saturday, June 5.

Brian told the board that AT &T and the City of Evanston investigated alternatives but have returned to Ridgeville to again ask permission to install an AT&T transfer box along the railroad tracks at the southeast corner of Ridgeville's Elks Park. David Saunders reviewed the request following the April 8 board meeting. It was the consensus of the board that the request be turned down. However the board is open to further discussion if the transfer box could be placed closer to the sidewalk along the railroad embankment.

On April 27 staff member Anna Christina Nelson successfully completed a four-hour training course on criminal history record information presented by the Illinois State Police Information & Technology Command Bureau of Identification and the Suburban Law Enforcement Academy.

Motion #5: At 9:00 p.m. Ann Covode made a motion to go into executive session
Martha Gaines seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt

_______________________________________________________________________

President Pat McCourt called the executive session to order at 9:10 p.m. The purpose of the executive session was to discuss the three people who have applied to fill the vacancy on the board created by the resignation of Jean Esch. The person who is appointed will serve until the next board election (in April 2011).

Motion #5: Jack Darin made a motion to come out of executive session.
Ann Covode seconded the motion. Motion passed unanimously.

Motion #6: Jack Darin made a motion that David Mensch be appointed to the board seat vacant because of the resignation of Jean Esch. Ann Covode seconded the motion. Motion passed.

Motion #7: At 9:25 p.m. Jack Darin made a motion to adjourn the meeting. Martha Gaines seconded the motion. Motion passed unanimously.

Minutes submitted by Pat McCourt

APPROVED

SPECIAL BOARD MEETING MINUTES OF APRIL 22, 2010

A SPECIAL MEETING OF THE RIDGEVILLE PARK DISTRICT BOARD OF COMMISSIONERS WAS HELD ON APRIL 22, 2010 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT 908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Ann Covode, Martha Gaines

President Pat McCourt called the meeting to order at 7:25 p.m.

Motion #: Ann Covode made a motion to go into executive session. Jack Darin seconded the motion. Motion passed unanimously.

President Pat McCourt called the executive sessions to order at 7:26 p.m. The purpose of the executive session was to discuss the three people who have applied to fill the vacancy on the board created by the resignation of Jean Esch. The person who is appointed will serve until the next board election (in April 2011).

Motion #2: Martha Gaines made a motion to come out of executive session.
Jack Darin seconded the motion. Motion passed unanimously.

The board decided to defer action and to continue discussion at the next regularly-scheduled board meeting.

Motion #3: At 8:12 p.m. Jack Darin made a motion to adjourn the meeting. Ann Covode seconded the motion. Motion passed unanimously.

Notes submitted by Pat McCourt



APPROVED RIDGEVILLE PARK DISTRICT

MONTHLY BOARD MEETING MINUTES FOR APRIL 8, 2010

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT
BOARD OF COMMISSIONERS WAS HELD ON APRIL 8, 2010 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT
908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Martha Gaines
Absent: Ann Covode
Also Present:      Director of Parks and Recreation Brian Rosinski,
          Program Director Mike Miro
          City of Evanston Engineer Paul Schneider
          AT&T representative Matt Pilkington
Citizens: Michael Drennan, Irene Gregory, David Mensch, Robert Muno, Tim Stroh

President Pat McCourt called the meeting to order at 7:35 p.m.

Citizen Comment:
Irene Gregory gardens on Ridgeville property north of Elks Park and said that if the fall weather is warm, gardeners need a water source after Ridgeville has turned off the water supply. She asked the board to consider options for supplying water in the fall on an
as-needed basis. Board members indicated staff will investigate options to provide water so gardening and ground-tending can continue as long as possible each fall.

Michael Drennan, David Mensch and Robert Muno have applied for appointment to the board to fill the vacancy caused by the resignation of Jean Esch. Each applicant made a short presentation about his reasons for wanting to serve on the board. Board members will plan a meeting to discuss the candidates.

AT&T /City of Evanston Request:
AT &T and the City of Evanston have asked permission to install an AT&T transfer box along the railroad tracks at the southeast corner of Ridgeville's Elks Park. Matt Pilkington, representing AT&T, and city engineer Paul Schneider presented the proposal to the board and answered questions. Landscaping around the box, responsibility for graffiti removal and a donation to Ridgeville for using park land were among the issues discussed. Jack Darin suggested that the cul de sac on Mulford Street (right by the railroad tracks) be considered as an alternate site for the transfer box. AT&T and the city would like an answer within 45 days. The board referred the matter to Ridgeville attorney David Saunders for review.

Approval of Minutes:
Motion #1: Jack Darin made a motion to approve minutes from the March 11, 2010 board meeting. Martha Gaines seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #2: Martha Gaines made a motion to approve payment of April bills in the amount of $9,915.48. Jack Darin seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #3: Jack Darin made a motion to approve April petty cash expenditures in the amount of $843.78. Martha Gaines seconded the motion. Motion passed unanimously.

Program Director Mike Miro presented his monthly report. Highlights:
Ridgeville's profile with the Illinois Cultural Data Project has been completed. Once official verification is received, the park district can generate reports. One report will be used to apply for an Illinois Arts Council grant to fund summer concerts and children's performances.

Vendors are completing the application process to participate in the Ridgeville Farmers Markets, which will begin May 12. As a result of the cooperation between Ridgeville and the City of Evanston, a colorful new banner will be hung in Ridgeville Park advertising all the Farmers Markets in the city. Mike is trying to line up musicians to play during the markets and possibly offer a children's concert to attract more people.

The spring Bunny Trail event on March 27 was very successful with 35-40 children gathering for an egg hunt and a musical performance by Joel Franklin. Joel also helped the children make basic tambourines with paper plates and soybeans.

Plans are being made for summer concerts and children's performances. Mike also hopes to begin a Shakespeare in the Park program in Ridgeville Park.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
Preparation is being made for Ridgeville's summer camp programs. The maintenance crew is repairing play equipment in each park as well as aerating and seeding grass. The kitchen floor in the community house has been repaired. The main studio floor in the community house will be sanded and sealed in late May.

Brian attended a planning meeting for the annual “Bike the Ridge” event scheduled to take place Sunday, October 3. Once again organizers plan to use Ridgeville Park as the main meeting point. Brian suggested that Ridgeville's annual “Fall Frenzy” event also be scheduled on October 3 and attract participants with music, a moon bounce and other children's activities.

Brian is checking with several financial institutions to find the most profitable way to invest money from Ridgeville's certificates of deposit that have matured.

Former board member Jean Esch plans to attend the May 13 board meeting.

Motion #4: At 9:20 p.m. Martha Gaines made a motion to adjourn the meeting.
Jack Darin seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt

APPROVED


     MONTHLY BOARD MEETING MINUTES MARCH 11, 2010

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT
BOARD OF COMMISSIONERS WAS HELD ON MARCH 11, 2010 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT
908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Martha Gaines
Absent: Ann Covode, Jean Esch
Also Present:      Director of Parks and Recreation Brian Rosinski,
          Program Director Mike Miro
Citizens: Bradley Jamison, Karen Jamison, David Mensch

President Pat McCourt called the meeting to order at 7:47 p.m.

Bradley Jamison presented his plans for an Eagle Scout project--building a flower garden at the southwest corner of Ridgeville Park. The garden would include the current memorial to the late Steve Appelbaum and add a memorial to the late Steve Collins. (Both men contributed years of service to the Scouts.) Jamison said he also would assist in putting together the annual vegetable garden on the west side of the Ridgeville Community House. The board gave him approval to move ahead with the plans.

Brian introduced Mike Miro, who was hired as the park district's program director, effective February 15. Mike grew up in Ridgeville and was 16 years old when he began working for the park district, first as a camp counselor and later as a camp director. He is a graduate of Evanston Township High School, Marquette University (bachelor's degree) and University of Chicago (master's degree).

Program Director Mike Miro presented his monthly report. Highlights:
Applications have been mailed to vendors who participated in last year's series of Farmers Markets in Ridgeville Park and Mike is contacting potential participants. He and Brian met with city officials to discuss cooperating in publicizing all the Farmers Markets in the city. Mike will attend a weekend conference at University of Illinois Chicago that will focus on how to expand a Farmers Market.

Mike is entering Ridgeville's information in the free Illinois Cultural Data Project that will streamline the grant-seeking process.

Martha suggested that Farmers Market signs be posted in each Ridgeville Park.

Approval of Minutes:
Motion #1: Jack Darin made a motion to approve minutes from the February 4, 2010 board meeting. Martha Gaines seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #2: Jack Darin made a motion to approve payment of March bills in the amount of $13,082.73. Martha Gaines seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #3: Martha Gaines made a motion to approve March petty cash expenditures in the amount of $365.31. Jack Darin seconded the motion. Motion passed unanimously.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
Registration is steady for summer day camp programs. The second session of day damp for 5-7-year-olds is filled and has a waiting list but Brian is saving some spots for children who qualify for financial assistance.

In mid-May the federal government will hold training sessions at the Community House for census workers.

Jean Esch has moved out of the park district and plans to resign from the board. Brian will check with attorney David Saunders about the regulations governing advertising the post and interviewing applicants. Pat suggested that if there are interviews to be conducted at the April 8 meeting, the meeting's starting time be moved up to 7:30 p.m. from 7:45 p.m. Board members discussed ways to honor Jean for her many years of service to the park district and the city.

The Tressler LLP law firm of Chicago has contributed $100 to the park district scholarship fund because staff member Anna Christina Nelson became a “hero” by correctly answering a question during a recent session at a state park district association conference.

Motion #4: At 8:43 p.m. Martha Gaines made a motion to adjourn the meeting.
Jack Darin seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt

APPROVED
MONTHLY BOARD MEETING MINUTES FOR FEBRUARY 4, 2010

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT BOARD OF COMMISSIONERS WAS HELD ON FEBRUARY 4, 2010 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT 908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Ann Covode, Martha Gaines
Absent: Jean Esch
Also Present: Director of Parks and Recreation Brian Rosinski, Attorney David Saunders
Citizens: none

President Pat McCourt called the meeting to order at 7:50 p.m.

Approval of Minutes:
Motion #1: Ann Covode made a motion to approve minutes from the January 14, 2010 board meeting. Jack Darin seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #3: Jack Darin made a motion to approve payment of February bills in the amount of $10,884.39. Martha Gaines seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #4: Ann Covode made a motion to approve February petty cash expenditures in the amount of $218.95. Jack Darin seconded the motion. Motion passed unanimously.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
Brian will conduct second interviews February 8 and 9 with four applicants for the program director job. He hopes to make a final decision by the end of next week. The program director will work 20 hours a week during the academic year and 30 hours a week during the summer. Once the new program director is hired, plans will move ahead for the spring/summer Farmers Market in Ridgeville Park.

Because of the ongoing cold weather, the maintenance crew has been successful in making an ice rink at Kamen East Park and keeping the ice in good shape. Many skaters and hockey players have been using the ice and several residents have expressed their gratitude for the ice-making efforts. On behalf of the board, Pat McCourt added thanks for the workers' good job.

Winter classes are going well with sufficient participation to keep eight classes going. There is strong participation in yoga and creative movement classes. Registration for most summer camp programs is slow but steady. The day camp for 5-7-year-olds has been brisk. Fourteen children have been registered for this camp and the maximum enrollment is 28.

Attorney David Saunders distributed copies of the annual calendar of dates for the board to make wage, budget, appropriation, tax and other financial decisions for the park district.

David was asked about the procedure to select a new board member if one moves out of the district.

There was discussion about how to establish a 501(c)(3) tax-exempt nonprofit organization that would be able to accept financial donations.

Motion #5: At 8:27 p.m. Ann Covode made a motion to adjourn the meeting.
Jack Darin seconded the motion. Motion passed unanimously.

                                                                                                Minutes submitted by Rita McCourt

APPROVED


    MONTHLY BOARD MEETING MINUTES OF JANUARY 14, 2010

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT
BOARD OF COMMISSIONERS WAS HELD ON JANUARY 14, 2010 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT
908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Ann Covode, Martha Gaines
Absent: Jean Esch
Also Present: Director of Parks and Recreation Brian Rosinski, Treasurer Dean Scane
Citizens: Ald. Coleen Burrus, David Mensch

President Pat McCourt called the meeting to order at 7:48 p.m.
Citizen Comment:
David Mensch, former Ridgeville commissioner, thanked the board for holding the line on spending. He also informed the board that he and his wife had a special dinner in New Orleans, using the American Express gift certificate David received from the board as a going-away gift when he left the board last spring.

Approval of Minutes:
Motion #1: Jack Darin made a motion to approve minutes from the December 10, 2009 board meeting. Ann Covode seconded the motion. Motion passed unanimously.

Dean Scane discovered an error in dates included in approved minutes from the September 10, 1009 board minutes.

Motion #2: Jack Darin made a motion to correct Motion #2 in the September 10, 2009 minutes to indicate that the board was voting to approve the Appropriation Ordinance for the Fiscal Year beginning July 1, 2009 and ending June 30, 2010. Ann Covode seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #3: Martha Gaines made a motion to approve payment of January bills in the amount of $17,909.51. Jack Darin seconded the motion. Motion passed unanimously.

Martha Gaines commented that the link to the on-line brochure for spring/summer park district programs works well and she encouraged staff to update the website.

Approval of Petty Cash Expenditures:Motion #4: Ann Covode made a motion to approve January petty cash expenditures in the amount of $1,280.99. Martha Gaines seconded the motion. Motion passed unanimously.

Treasurer Dean Scane reviewed the park district's updated appropriation ledger and the general ledger/balance sheet. Copies are available in the park district office. Dean also said the statement of receipts and disbursements from July 1, 2008 to June 30, 2009 has been printed in Pioneer Press.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:

Because of continuing cold weather, the maintenance workers have been able to make ice at Kamen East Park. There is a supervisor in the field house during specified hours, which are posted. The ice rink has been attracting 20-25 skaters each day.

Because of all the snow and ice, the park district ordered more salt and there have been additional man hours devoted to snow removal from sidewalks and driveways. Brian split the maintenance crew shifts so that one person is working 7 a.m.-3:30 p.m. and the other works 11 a.m.-8:30 p.m. until the end of winter season.

Winter classes began January 11. Brian will report on attendance at the February board meeting.

Approximately 25 people have applied for the program director's job. Brian plans to interview the top 5-6 candidates. Board members are invited to participate in the interview process.

Martha communicated constituents' comments and questions regarding the maintenance of the wood floor for yoga classes and various day camp policies.

Ald. Coleen Burris addressed the board about city budget issues and possible federally-funded projects. She said she is forming four committees for the 9th Ward-beautification, environment/community gardens, public safety and communications. She told the board a ward website, electronic newsletter and message board are operating. Her intern, Chris Lee, is involved with the communications projects. Ald Burrus encouraged input from Ridgeville staff and board members. Ann Covode suggested that Chris Lee work with Ridgeville staff to integrate park district information in various ward communications.

It was the consensus of the board members to have the monthly board meeting on February 4, 2010 rather than on February 11, 2010.

Motion #5: At 8:56 p.m. Ann Covode made a motion to adjourn the meeting.
Jack Darin seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt

APPROVED

RIDGEVILLE PARK DISTRICT

MONTHLY BOARD MEETING
DECEMBER 10, 2009

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT
BOARD OF COMMISSIONERS WAS HELD ON DECEMBER 10, 2009 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT
908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Ann Covode, Jean Esch, Martha Gaines
Also Present: Director of Parks and Recreation Brian Rosinski, Attorney John Hayes,
Auditor Cate Moulton
Citizens: none

President Pat McCourt called the meeting to order at 7:49 p.m.

Annual Audit:
Auditor Cate Moulton of Knutte & Associates reviewed the audit of Ridgeville finances for fiscal year 2008-2009.

Motion #1: Jack Darin made a motion that the Ridgeville Board of Commissioners accept the audit prepared by Knutte & Associates. Ann Covode seconded the motion. Motion passed unanimously.

A copy of the audit is available at the Ridgeville Park District office.
Cate said Knutte will file the debt disclosure information required by Cook County ordinance.

Approval of Minutes:
Motion #2: Jack Darin made a motion to approve minutes from the November 12, 2009 board meeting. Martha Gaines seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #3: Ann Covode made a motion to approve payment of December bills in the amount of $26,504.86. Jack Darin seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #4: Jean Esch made a motion to approve December petty cash expenditures in the amount of $1,094.29. Jack Darin seconded the motion. Motion passed unanimously.

Office Manager/Board Secretary Anna Christina Nelson's report was presented by Brian Rosinski. Highlights:
The park district's spring/summer 2010 brochure is now available online, a month earlier than usual. Visit the web site by going to www.ridgeville.org and clicking on the “Brochure” link. Board members are asked to provide feedback.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
The spring/summer brochure has been delivered door-to-door. Copies are available in the office and lobby of the community house. Alison did a great job on the brochure, her last one as program director before she started a job at Northwestern University. Brian plans to post the program director's job in late December and interview applicants in January. Several people have expressed interest in applying for the job.

Brian has met with Marcos Cruz and Ruben Sierra to review their job performance.

The maintenance crew is preparing for winter weather. The plow is in place on the F250 truck and the snow blowers are ready to use. Brian may have to order more salt, depending on how much is used in January. There are several small projects to complete in the Community House as time allows.

Brian will attend the December 17 meeting of the City of Evanston Joint Review Boards to discuss six Tax Increment Financing (TIF) districts in the city. Three of the districts will have an impact on Ridgeville.

Leaders of the Ridgeville Band have asked whether the board plans to continue its financial support of the band, $400 per year. It was the consensus of the board to include $400 for the band in the January 2010 bills.

Board members discussed holiday stipends for staff members, noting that salaries have not been raised this year.

Motion #5: Ann Covode made a motion that staff members Brian Rosinski, Anna Christina Nelson, Marcos Cruz and Ruben Sierra be paid a holiday stipend of $750 each and that Alison Witt-Janssen be paid a holiday stipend of $500. Jack Darin seconded the motion. Motion passed unanimously.

Brian reviewed his investment worksheet for board members, including his recommendations for investing park district funds in certificates of deposit.

Motion #6: Jack Darin made a motion authorizing Director of Parks and Recreation Brian Rosinski to invest $56,000 in certificates of deposit due to mature in March 2010 and to invest $50,000 in certificates of deposit to mature in August 2010. Ann Covode seconded the motion. Motion passed unanimously.

Motion #7: At 8:50 p.m. Jack Darin made a motion to go into executive session.
Ann Covode seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt

_______________________________________________________________________

The executive session was called to order at 8:55 p.m. The purpose of the executive session was to discuss the annual review of Director of Parks and Recreation Brian Rosinski.

Motion #8: Jack Darin made a motion to come out of executive session at 9:15 p.m. Jean Esch seconded the motion. Motion passed unanimously.

Motion #9: Jack Darin made a motion that Brian Rosinski's annual salary remain $70,500. Ann Covode seconded the motion. Motion passed unamimously.

Motion #10: At 9:20 p.m. Ann Covode made a motion to adjourn the meeting. Jack Darin seconded the motion. Motion passed unanimously.

Notes submitted by Pat McCourt

APPROVED Minutes for

RIDGEVILLE PARK DISTRICT MONTHLY BOARD MEETING NOVEMBER 12, 2009

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT
BOARD OF COMMISSIONERS WAS HELD ON NOVEMBER 12, 2009 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT
908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Ann Covode
Absent: Jean Esch, Martha Gaines
Also Present: Director of Parks and Recreation Brian Rosinski, Attorney David Saunders
Citizens: none

President Pat McCourt called the meeting to order at 7:50 p.m.

Levy Ordinance:
Motion #1: Jack Darin made a motion to approve an ordinance levying taxes totaling $529,000.00 for the fiscal year beginning July 1, 2009 and ending June 30, 2010.
Ann Covode seconded the motion.

Roll call vote:               Commissioner Covode     aye
                    Commissioner Darin          aye
                    Commissioner McCourt     aye

Motion passed unanimously.
A copy of the ordinance is available at the park district office.

Approval of Minutes:
Motion #2: Ann Covode made a motion to approve minutes from the October 15, 2009 board meeting. Jack Darin seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #3: Jack Darin made a motion to approve payment of November bills in the amount of $16,368.98. Ann Covode seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #4: Ann Covode made a motion to approve November petty cash expenditures in the amount of $1,362.57. Jack Darin seconded the motion. Motion passed unanimously.

Illinois Association of Park Districts Meeting:
Brian told the board that Anna Christina Nelson plans to represent Ridgeville at the January 2010 Illinois Association of Park Districts meeting in Chicago. Brian also may attend some sessions.

Cook County Debt Disclosure Ordinance:
Board members received a copy of a letter from the Cook County Treasurer's Office regarding the recently-passed debt disclosure ordinance. Staff will check with Ridgeville's auditor about submitting the required information.

Alison Witt-Janssen's report was presented by Brian Rosinski. Highlights:
Alison is resigning from her position as Ridgeville program director to accept a full-time job at Northwestern University. Her letter mentioned how much she has enjoyed working with the park distict staff, campers and patrons as well as the musicians who perform at Ridgeville functions and the farmers who participate in the weekly Farmers Market during the spring and summer. Brian expects to hire a new program director by March 1.

The October 29 Halloween event, which included a sing-along and pumpkin giveaway, was successful. It was advertised in local newspapers and in fliers that were distributed to schools.

The spring/summer program brochure will be delivered door-to-door in early December. Alison thanked everyone who submitted quotes for the brochure.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
Brian estimates more than 75 children and their families attended the Ridgeville Halloween event at the community house and Ridgeville Park. Singer Joel Frankel performed for more than an hour and was a big hit.

The maintenance crew will continue continue grinding leaves in each park for the next couple of weeks. Several trees have been pruned by Sunrise Tree Service. Gravel has been placed in the parking area next to the fieldhouse in Kamen East Park. A fence will be built there and some trees and shrubs will be planted. The old F-250 truck has been sold for $75 for scrap metal.

Motion #5: At 8:30 p.m. Jack Darin made a motion that the meeting be adjourned.
Ann Covode seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt

APPROVED MINUTES – Oct. 2009

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT BOARD OF COMMISSIONERS WAS HELD ON OCTOBER 15, 2009 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT 908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Jean Esch, Martha Gaines
Absent: Vice President Jack Darin, Ann Covode
Also Present: Director of Parks and Recreation Brian Rosinski, Attorney David Saunders, Treasurer Dean Scane
Citizens: none
President Pat McCourt called the meeting to order at 7:54 p.m.

Approval of Minutes:
Motion #1: Martha Gaines made a motion to approve minutes from the September 10, 2009 board meeting. Jean Esch seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #2: Martha Gaines made a motion to approve payment of September bills in the amount of $19,895.75. Jean Esch seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #3: Martha Gaines made a motion to approve September petty cash expenditures in the amount of $1,128.72. Jean Esch seconded the motion. Motion passed unanimously.

Brian reported on certificates of deposit that are maturing this month.

Motion #4: Martha Gaines made a motion that $60, 262.86, the total amount from certificates of deposits due to mature October 22, be transferred to the corporate account. Jean Esch seconded the motion. Motion approved unanimously.

Alison Witt-Janssen's report was presented by Brian Rosinski. Highlights:

Ridgeville's Fall Frenzy event on Saturday, September 12 was well attended. A couple of suggestions from people who were there--that a food vendor be included and that park district advertising encourage people to bring a lunch. Main attractions were the henna painter and Steve Capillo's band.

The park district's Halloween Party will be October 29.

Ridgeville will receive $1,330 from the Illinois Arts Council for the 2010 summer concert series.

Alison edited a 5-minute video of highlights from Ridgeville's “Youth in the Parks Neighborhood Video Project.” Footage was shot by young people who live in the park district. The video will be shown at the Evanston Community Foundation annual meeting October 16.

The “Bike the Ridge” event on October 4 was very successful. It is estimated that 1,000 bike riders participated and during peak hours there were between 200 and 300 people in Ridgeville Park. Volunteers were served breakfast in the community house. Lyons Farm, a participant in Ridgeville's Farmers Market, donated apples and pears. The organization that registered bikes reported registering 150 bikes during the event, a 33% increase over last year.

In her final report about the 2009 Farmers Markets, Alison noted efforts to increase the number of vendors who will participate next year. She also suggests hiring a market manager to focus on public relations and advertising. Thanks to Ann Covode for first suggesting that Ridgeville host a Farmers Market.

Alison is working on Ridgeville's Spring/Summer brochure. There will be a 5% increase in the amount charged for each class and camp. Board members are invited to submit contributions for the brochure.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
Treasurer Dean Scane, Anna Christina Nelson and Brian have met with Knutte & Associates staff to begin the park district's annual audit process. There will be a report for the board to review in November or December.

The City of Evanston, Ald. Ann Rainey and many organizations have thanked Ridgeville Park District for its help during the “Bike the Ridge” event. Participating volunteers represented the City of Evanston, St. Francis Hospital, Oakton School, St. Nicholas Parish, McGaw YMCA and Turin Bicycle Shop.

The Oakton School Parent-Teacher Organization held a fund-raiser September 26 at Ridgeville Park.

New lights have been installed in Reba Park. Wood chips have been put in place at Brummel Park and Elks Park. Cracked glass has been replaced at the Kamen Park East Field-house. Brian distributed to board members the updated list of maintenance projects completed or planned at parks and buildings.
Brian distributed new state laws related to the Illinois Municipal Retirement Fund. He contacted the Illinois Association of Park Districts and was told the IAPD does not have a sample policy covering personnel matters including vacation time, personal time, family leave, etc. He and Anna Christina Nelson are gathering policies from other park districts.

Motion #5: Martha Gaines made the following motion: Resolved that the amount of taxes which this Board estimates the District will be required to levy for the fiscal year 2009-2010 is $529,000.00. Jean Esch seconded the motion. Motion approved unanimously.

Attorney David Saunders said he will have the levy ordinance to the board members at the November 12 meeting.

Board members discussed city parking restrictions on Reba Place in front of Reba Park. Martha Gaines said she will talk to people living near the park to get a consensus about what hours the park should be open and what parking rules can be implemented to make sure the area is safe without eliminating parking spaces for residents.

Motion #6: At 8:30 p.m. Martha Gaines made a motion that the meeting be adjourned.
Jean Esch seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt

A PUBLIC HEARING WAS HELD BY THE RIDGEVILLE PARK DISTRICT BOARD OF COMMISSIONERS IN THE COMMUNITY HOUSE AT 908 SEWARD STREET, EVANSTON, ON AUGUST 13, 2009 FOR THE PURPOSE OF CONSIDERING THE DISTRICT'S BUDGET AND APPROPRIATION ORDINANCE FOR THE FISCAL YEAR COMMENCING JULY 1, 2009 AND ENDING JUNE 30, 2010 AND RECEIVING TESTIMONY, COMMENTS AND SUGGESTIONS AS TO SUCH BUDGET AND APPROPRIATION ORDINANCE.

Present: President Pat McCourt, Vice President Jack Darin, Jean Esch, Martha Gaines

Also Present: Director of Parks and Recreation Brian Rosinski

Absent: Ann Covode

Citizens: none

President Pat McCourt called the public hearing to order at 7:34 p.m.,

Discussion focused on the need to repair the two lights in Reba Park, which are more than 20 years old. Director of Parks and Recreation Brian Rosinski has begun investigating the cost of replacing damaged parts of the lights while keeping the bases, which are still in good shape.

At 7:46 p.m. Jack Darin made a motion to adjourn the public hearing. Jean Esch seconded the motion. Motion passed unanimously.

RIDGEVILLE PARK DISTRICT MONTHLY BOARD MEETING
                    AUGUST 13, 2009

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT
BOARD OF COMMISSIONERS WAS HELD ON AUGUST 13, 2009 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT
908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Jean Esch, Martha Gaines
Absent: Ann Covode
Also Present: Director of Parks and Recreation Brian Rosinski
Citizens: none
President Pat McCourt called the meeting to order at 7:47 p.m.

Approval of Minutes:
Motion #1: Jack Darin made a motion to approve minutes from the July 9, 2009 board meeting. Martha Gaines seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #2: Jack Darin made a motion to approve payment of August bills in the amount of $38,397.65. Jean Esch seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #3: Jack Darin made a motion to approve August petty cash expenditures in the amount of $2,534.05. Jean Esch seconded the motion. Motion passed unanimously.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
Summer camp programs ended August 7 and went smoothly because of experienced staff members. Brian and Alison will evaluate each counselor with his/her supervisor and decide who will be offered jobs for next summer. Ridgeville's Youth in the Parks Programs ends August 28. One Youth in the Parks staff member will remain on a part-time basis into September.

More than 200 people attended the 70th anniversary celebration July 26. The event was written up in the August 6 edition of the Evanston Review. Thanks to Anna Christina and Alison for their hard work publicizing the celebration.

Ridgeville, City of Evanston and Brummel Park Neighbors cooperated in “National Night Out” activities in Brummel Park on August 4. More than 100 people participated.

The new “Gator” park vehicle was delivered August 5.

Maintenance crew members are completing suggested improvements in the parks and buildings. Brian distributed a list of the suggestions, noting which ones have been completed and the proposed schedule to finish the rest of the items on the list.

Motion #4: Jack Darin made a motion to authorize Director of Parks and Recreation Brian Rosinski to seek estimates for repair of lights in Reba Park, with estimates to be reviewed and accepted by board members via e-mail. Martha Gaines seconded the motion. Motion passed unanimously.

Alison Witt-Jansen is on vacation.

Anna Christina Nelson has suggested forming a 501(c)(3) nonprofit might help the park district in fundraising.

Jack Darin said he will not be able to attend the September 10 board meeting. Brian will check with other board members to make sure there is a quorum for that date.

Motion #5: At 8:25 p.m. Jack Darin made a motion to go into executive session.
Jean Esch seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt

President Pat McCourt called the executive session into order at 8:26 p.m. The purpose of the executive session was to discuss the annual review of Anna Christina Nelson.

The board came out of executive session at 8:42 p.m.

Motion #6: Martha Gaines made a motion that Anna Christina Nelson be given a raise of
3%, from $43,820.00 to $45,150.00 per year. Jack Darin seconded the motion. Motion passed unanimously.

Motion #7: At 8:45 p.m. Jack Darin made a motion to adjourn the meeting.
Martha Gaines seconded the motion. Motion passed unanimously.

Notes submitted by Pat McCourt

APPROVED MINUTES of JULY 9, 2009 MONTHLY BOARD MEETING

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT BOARD OF COMMISSIONERS WA HELD ON JULY 9, 2009 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT 908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Jean Esch, Martha Gaines
Absent: Ann Covode
Also Present: Director of Parks and Recreation Brian Rosinski, Attorney David Saunders
Citizens: none

President Pat McCourt called the meeting to order at 8:00 p.m.

Approval of Minutes:
Motion #1: Jack Darin made a motion to approve minutes from the June 11, 2009 board meeting. Martha Gaines seconded the motion. Motion passed unanimously.

Motion #2: Jack Darin made a motion to approve minutes from the June 6 board meeting (when board members visited each park). Jean Esch seconded the motion. Motion passed unanimously.

Board members thanked Martha for compiling the list of notes taken about each park and of suggested improvements for the parks.

Approval of Bills:
Motion #3: Jack Darin made a motion to approve payment of July bills in the amount of $18,334.10. Jean Esch seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #4: Martha Gaines made a motion to approve July petty cash expenditures in the amount of $1,921.92. Jack Darin seconded the motion. Motion passed unanimously.

Motion #5: Jack Darin made a motion authorizing spending up to $10,000 to purchase a John Deere 4x4 fuel-injected “Gator” park vehicle. Martha Gaines seconded the motion. Motion passed unanimously.

Tentative Budget for Fiscal Year 2009-2010:
Brian Rosinski reviewed the proposed budget he prepared with Treasurer Dean Scane.

Motion #6: Jack Darin made a motion to approve the tentative budget for fiscal year
July 1, 2009-June 30, 2010 with corporate fund expenditures totaling $280,000.00 and Recreation Fund expenditures totaling $275,000.00 . Martha Gaines seconded the motion. Motion passed unanimously.

A copy of the tentative budget is available in the Ridgeville Park District office. A public hearing about the tentative budget will be August 13.

The monthly report from Program Director Alison Witt-Janssen was presented by Brian Rosinski. Highlights:
Dogs on a Roll has withdrawn as a participating vendor in Ridgeville's weekly Farmers Market. Another vendor, Whimsical Acres, also may withdraw because of a death in the family. The cheese vendor and Soap Sublime have decided to extend their participation until the end of the season and will be charged accordingly.

Ridgeville's Youth in the Parks Neighborhood Video Project will begin with an orientation session. Classes will begin Monday, July 19. Work has begun on the park district's fall brochure. Plans are in place for Ridgeville's 70th anniversary celebration on Sunday, July 26, starting with a mush ball game at 3 p.m. Carlos Berber is catering the celebration and there will be live music. The Evanston History Center is assisting. Co-sponsors are First Bank & Trust, Lemoi Hardware and St. Francis Hospital. Alison has been gathering information about website development. It was the consensus of the board that Alison continue investigating ways to develop a new website for the park district.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
Summer programs have be problem-free thanks to the diligent work of Anna Christina Nelson, Alison Witt Janssen and summer staff members. The first session of summer programs ends July 10. Maintenance workers have successfully completed many repairs in the parks. Baseball diamonds have been upgraded with 45 yards of baseball dirt, and the sod has been cut and edged. The crew will begin painting benches and fountains on Monday. Picnic tables and trash receptacles have arrived and will be placed in the parks.

Brian will be out of town July 30 and 31. Alison and Anna Christina will share Brian's responsibilities those two days.

Brian distributed to each board member a copy of a letter to state legislators asking the legislators to refrain from using money from public employees' insurance funds to balance the state budget. Each board member has the option of signing a the letter.

Motion #7: At 9:10 p.m. Jack Darin made a motion to adjourn the meeting. Jean Esch seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt

APPROVED Minutes of JUNE 11, 2009 RPD MONTHLY BOARD Mtg.

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT
BOARD OF COMMISSIONERS WAS HELD ON JUNE 12, 2009 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT
908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Ann Covode, Jean Esch, Martha Gaines
Also Present: Director of Parks and Recreation Brian Rosinski, Treasurer Dean Scane, Evanston Police Sgt. Brian Henry, Evanston Police Officer B. Maldonado
Citizens: none

President Pat McCourt called the meeting to order at 7:45 p.m.

Sgt. Henry and Officer Maldonado updated board members about the Evanston Police Department's plans to have officers patrol near Ridgeville parks on a regular basis so that all neighborhood residents are comfortable using the parks for recreation. They said the Brummel Park Neighbors group has been effective in helping police keep that particular park safe. They added that if residents call police to report trouble or suspicious activity it is particularly helpful to officers if the residents can provide specific descriptions of suspects and car license plate numbers.

Ann Covode suggested that volleyball nets be placed in parks with enough space. There was discussion about adding picnic tables and benches in the parks but it was noted that some residents then complain that these additions lead to loitering and undesirable activities. The police representatives were questioned about the effectiveness of the “no parking” signs in front of Reba Park. It was noted that signs that are faded and thus un-readable should be replaced.

Approval of Minutes:
Board members discussed minutes from the May 14 meeting and clarified which parks (Ridgeville and Kamen West) have drinking fountains that will be removed because they are inoperable.
Motion #1: Ann Covode made a motion to approve minutes from the May 14, 2009 board meeting. Jack Darin seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #2: Jack Darin made a motion to approve payment of June bills in the amount of $12,551.14. Ann Covode seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #3: Ann Covode made a motion to approve June petty cash expenditures in the amount of $2,345.38. Jack Darin seconded the motion. Motion passed unanimously.

The monthly report from Program Director Alison Witt-Janssen was presented by Brian Rosinski. Highlights:
The weather has been chilly for two Wednesday Farmers Markets but the number of shoppers is increasing. The Farmers Market will be advertised in the Evanston Review in mid-July in a section called “Incomparable Evanston” as well as in issues of Shop Evanston and the Evanston RoundTable. Alison is advertising the market on a blog and using other electronic avenues. The City of Evanston is making shopping bags advertising farmers' markets in the city and Ridgeville expects to get some of the bags to give away.

The park district has been awarded a $1,940 grant from the Evanston Community Foundation for a one-year Youth in the Parks Neighborhood Video Project. Applications are being taken from young people interested in the program.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
Camp programs begin June 15. Registration has gone well and many of the camp sessions already are filled to capacity. On May 30 there was a mandatory orientation session for summer staff members. Two new camp directors and three new counselors have been hired. All other summer staff members are returnees.

June 6 there was a summer kickoff carnival in Brummel Park for neighbors. There were carnival games including a “moon walk” as well as hot dogs and snacks. Approximately 55 children families attended plus various family members. Brian distributed to board members a note from Michelle Hays of the Brummel Park Neighbors thanking the park district for contributions to the carnival.

The “Gator” vehicle is not working and it would not make economic sense to try to fix it. Brian is researching the cost of a new one. The maintenance staff will be moving old vehicles and pieces of machinery from the garage at the east end of Kamen East Park.

Brian distributed to board members the tentative budget for fiscal year 2009-2010. Dean Scane summarized the budget-approval process.

Report on the Parks:
Pat McCourt distributed notes taken when board members toured the parks June 6. Ann Covode will e-mail her notes to Martha Gaines, who will combine the notes in a comprehensive report and list of suggested improvements that can be prioritized by board members and staff.

Prevailing Wage Ordinance:
Motion #4: Jack Darin made a motion to approve an ordinance of the Ridgeville Park District, Cook County, Illinois ascertaining the prevailing rate of wages for laborers, workmen and mechanics employed by public works of said park district. Ann Covode seconded the motion. Motion passed unanimously. (A copy of the ordinance is on file in the Ridgeville Park District office.)

Motion #5: At 9:28 p.m. Jack Darin made a motion to adjourn the meeting. Ann Covode seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt



THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT BOARD OF COMMISSIONERS WAS HELD ON MAY 14, 2009 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT 908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Ann Covode, Jean Esch, newly-elected Commissioner Martha Gaines
Also Present: Director of Parks and Recreation Brian Rosinski, Corporate Secretary Anna Christina Nelson, David Saunders
Citizens: Andrea Gaines, George Gaines Jr., Taylor Gaines, Elizabeth Hartley,
David Mensch, Tim Stroh

President Pat McCourt called the meeting to order at 7:50 p.m.

Corporate Secretary Anna Christina Nelson administered the oath of office to re-elected Commissioners Patrick McCourt and Jean Esch and to new Commissioner Martha Gaines.

Citizen Comment:
Elizabeth Hartley said she would like to be added to the list of volunteers to publicize the Ridgeville Farmers Market, which will begin in early June. Former Commissioner David Mensch was presented with a gift to thank him for his service to the park district. He requested and received a copy of the proposed budget for the next fiscal year.

Budget Review:
Brian reviewed major line items in the tentative budget for fiscal year 2009-10. He noted one of the greatest increases is in the cost of unemployment compensation insurance. Staff members have been meeting to discuss ways to trim expenses. There will be some savings because two of the outdoor concerts normally held in the summer will not be scheduled this year. Brian also is consolidating the annual parties for t-ball players and for counselors into the park district's 70th anniversary party in July. It was the consensus of the board to remove two water fountains (one in Ridgeville Park and one in Kamen West Park) rather than pay $10,000 per fountain, which is the estimated cost of a valve now required by the City of Evanston. David Saunders advised the board to pay the music licensing fee of $300 requested by ASCAP. Ann Covode suggested possibly raising camp fees for summer 2010. Jean Esch suggested a community-wide fund-raising appeal. Martha Gaines suggested tying fund-raising into the park district's 70th anniversary celebration planned for July and Ann Covode suggested the possibility of scheduling a raffle to raise money. Jack Darin asked Brian to investigate possible reimbursement for insulating park district buildings, including the garage and field house. Brian is trying to get sponsors for the 70th anniversary event and continues to seek funding for scholarships so more youngsters can attend summer camp and participate in Ridgeville programs throughout the year.

Saturday, June 6, was set as the date for board members to tour the parks and buildings. They will meet at 8 a.m. at the field house in Kamen East Park.

Approval of Minutes:
Motion #1: Jack Darin made a motion to approve minutes from the April 9, 2009 board meeting. Jean Esch seconded the motion. Motion passed unanimously.

Martha Gaines noted the mention in the minutes about Unity Day and suggested the Ridgeville staff and board members consider a day of community service within the park district.

Approval of Bills:
Motion #2: Ann Covode made a motion to approve payment of May bills in the amount of $34,691.49. Jean Esch seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #3: Ann Covode made a motion to approve May petty cash expenditures in the amount of $1,369.99. Jack Darin seconded the motion. Motion passed unanimously.

The monthly report from Program Director Alison Witt-Janssen was presented by Brian Rosinski. Highlights:
Staff members have been hired to work at summer camps and programs. Alison is happy to report that many have previous experience working at Ridgeville, which will add to the professional tone of summer programs.

Katie Hilton, former Ridgeville camper and now a college student, has been hired as Farmers Market manager. Participating farmers/vendors are: Lyons Fruit Farm, Wisconsin Artisan Cheese, Triple A Farms (produce), Songbird Coffee Roasters (coffee and baked goods), Whimsical Acres (flowers, herbs, planters, soaps, alpaca yarn, crafts) and Soap Sublime. Two vertical banners have been hung (on Washington Street and Hinman Avenue) and sign/s will be placed at the corner of Ridge Avenue and South Boulevard.

Alison has prepared a tentative schedule for Ridgeville's 70th anniversary celebration planned for 3-7 p.m. on Sunday, July 26 with Sunday, August 2 as a backup in case of bad weather on July 26.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
The Farmers Market will begin on Wednesday, June 3. Posters will be placed next week in the window boxes in the parks.

On April 23 staff members were trained in CPR and proper use of a defibrillator in case of an emergency. On May 30 the same training will take place for summer staff members who are not already certified.

Brian asked the board to increase the amount in the petty cash account during the summer months because of increased expenses when summer programs are underway.

Motion #4: Jack Darin made a motion that the Ridgeville Park District petty cash fund be increased to $3,000 for the months of June, July and August. Ann Covode seconded the motion. Motion passed unanimously.

Motion #5: At 9:07 p.m. Jack Darin made a motion to adjourn the meeting. Ann Covode seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt


APPROVED RIDGEVILLE PARK DISTRICT MONTHLY BOARD MEETING MINUTES OF APRIL 9, 2009

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT
BOARD OF COMMISSIONERS WAS HELD ON APRIL 9, 2009 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT
908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Jean Esch, David Mensch
Absent: Ann Covode
Also Present: Director of Parks and Recreation Brian Rosinski
Citizens: Martha Gaines

President Pat McCourt called the meeting to order at 6:05 p.m.

Results from voting in the April 7 election indicate that Martha Gaines won election to the park district board, defeating incumbent Commissioner David Mensch. David thanked board members for the spirit of cooperation he experienced while on the board. David added that he appreciated having the opportunity to serve and offered his help if ever needed by the park district. He urged the board to continue to be fiscally vigilant. Board members thanked David for his service to the park district and for the opinions and insights he shared at meetings.

Board members congratulated Martha Gaines on her election. Plans call for her to be sworn in at the May 14 meeting.

Approval of Minutes:
Motion #1: Jack Darin made a motion to approve minutes from the March 12, 2009 board meeting. Jean Esch seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #2: Jack Darin made a motion to approve payment of April bills in the amount of $9,158.71. Jean Esch seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #3: Jack Darin made a motion to approve April petty cash expenditures in the amount of $723.94. Jean Esch seconded the motion. Motion passed unanimously.

The monthly report from Program Director Alison Witt-Janssen was presented by Brian Rosinski. Highlights:

The weather cooperated and 30-40 families participated in Ridgeville's egg hunt and “Meet the Bunny Party” events on Saturday, April 4. Spring break camp was held this week, led by Vivienne Witter, Kaley Rosinski and Zach Shiffren. The Studio 908 class session has ended and will be followed by a mini session beginning the week of April 12.

Three vendors have committed to participate in Ridgeville's 2009 Farmers Markets: Lyons Fruit Farm, Wisconsin Artisan Cheese and Triple A Farms (produce). Alison hopes for more participants. Ridgeville did not receive an Illinois Department of Agriculture grant this year, money that was spent on advertising last year, so other methods will be used to spread the word about the weekly farmers market.

Alison expects to find out in May if Ridgeville will receive an Evanston Community Foundation grant for a youth in the parks video project. In late August the Illinois Arts Council will make funding recommendations for the 2010 concert series.

A reminder--Sunday, July 26 is the date chosen to celebrate Ridgeville's 70th anniversary with Sunday, August 2 as a backup in case of bad weather on July 26. Ann Covode has suggested having a baseball or softball game as part of the anniversary celebration. Alison would like to hear other ideas about how to get residents involved.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
An average of 12 children per day participated in spring break camp, which was held April 6 through 9 including election day, April 7. All went well.

Knutte & Associates is not willing to cut the price of preparing Ridgeville's audit for the next three fiscal years. Brian and board members discussed the proposal as well as Knutte's professionalism and familiarity with Ridgeville finances.

Motion #4: Jack Darin made a motion that Knutte & Associates be retained to prepare Ridgeville Park District's annual audits and financial reports for fiscal year 2008-2009 for $5,000; for 2009-2010 for $5,250; and for 2010-2011 for $5,500. Jean Esch seconded the motion. Motion passed unanimously.

Two Community House doors have to be replaced. Brian is investigating the cost.

Cook County Clerk David Orr's office will conduct the official canvass of results from the April 7 election. Official canvass results will be available April 28.

Brian told board members about Unity Day, a day of community service planned by four local congregations--Beth Emet, Reba Place, Saint Nicholas and Second Baptist, Reba Place--for Sunday, April 26. Information will be sent to each board member.

Motion #5: Jack Darin made a motion that a commendation be prepared, thanking David Mensch for his service as a member of the board and also that David be presented with a $100 American Express gift certificate. Jean Esch seconded the motion. Motion passed unanimously.

Motion #6: At 6:40 p.m. Jack Darin made a motion to adjourn the meeting. Jean Esch seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt


APPROVED MINUTES OF RIDGEVILLE PARK DISTRICT MONTHLY BOARD MEETING FOR FEBRUARY 12, 2009

THE MONTHLY MEETING OF THE RIDGEVILLE PARK DISTRICT
BOARD OF COMMISSIONERS WAS HELD ON FEBRUARY 12, 2009 IN THE RIDGEVILLE PARK DISTRICT COMMUNITY HOUSE LOCATED AT
908 SEWARD STREET, EVANSTON, ILLINOIS.

Present: President Pat McCourt, Vice President Jack Darin, Ann Covode, Jean Esch, David Mensch
Also Present: Director of Parks and Recreation Brian Rosinski, Program Director
Alison Witt-Janssen
Citizens: Martha Gaines, Tim Stroll

President Pat McCourt called the meeting to order at 7:48 p.m.

Citizen Comments: Martha Gaines was introduced. She is a candidate seeking election April 7 to a four-year term on the Ridgeville board. Ms. Gaines said she decided to become a candidate because she wants to get involved in community service and local politics.

Farmers Market:
Alison outlined plans for the spring/summer 2009 Farmers Markets in Ridgeville Park and said there are two goals-to sign up more vendors and to attract more shoppers. Most vendors and shoppers preferred having the market on the grassy area close to the Ridge Avenue- South Boulevard intersection rather than on the former basketball courts just to the east in Ridgeville Park. A few shoppers said they preferred the court location because they did not like hearing the traffic on Ridge Avenue. Brian reported that the 2008 Farmers Markets cost the park district between $2000 and $3000, most in wages for staff members who worked at the markets. It was noted that construction along Ridge cut the number of people (and potential shoppers) who were aware of the market. It was the consensus of the board to try the Farmers Market series for one more year, to shorten the hours so that the market will be from 4-7 p.m. (rather than 4-8 p.m.) and to reduce the fee for vendors from $425 to $325 (for 18 weeks). It was also suggested that staff do as much free advertising as possible, such as on the Evanston cable television station.

Approval of Minutes:
Motion #1: Ann Covode made a motion to approve minutes from the January 8, 2009 board meeting. Jack Darin seconded the motion. Motion passed unanimously.

Approval of Bills:
Motion #2: Jack Darin made a motion to approve payment of March bills in the amount of $14,278.13. David Mensch seconded the motion. Motion passed unanimously.

Approval of Petty Cash Expenditures:
Motion #3: David Mensch made a motion to approve March petty cash expenditures in the amount of $661.84. Ann Covode seconded the motion. Motion passed unanimously.

The monthly report from Program Director Alison Witt-Janssen was presented by Brian Rosinski. Highlights:
Ridgeville has an advertisement in the 2009 summer guide published by the City of Evanston Arts & Recreation Department.

Alison is applying for a $3,765 grant from the Evanston Community Foundation to fund a two-year “Youth in the Parks Neighborhood Video Project.” If the application is approved, Ridgeville will work with the Evanston Community Media Center to train ten young people in video production and editing skills. The videos will focus on people living in Ridgeville neighborhoods.

People working at Evanston Photographic Studios have found photos from the 1960's featuring then-Alderman/Ridgeville Commissioner Kamen with children and a ventriloquist. These photos will be on display as part of the park district's 70th anniversary celebration in July.

Director of Parks and Recreation Brian Rosinski presented his monthly report. Highlights:
Tax projections printed in the January 29 issue of the Evanston Review indicate Ridgeville's tax levy will generate $529 in additional funds for the 2009-10 budget compared to 2008-2009. Expenditures for employees' retirement fund and health insurance will increase. Brian has been meeting with staff members to brainstorm about ways to cut costs.

Registration for Ridgeville's summer camp programs has been surprisingly strong for this early in the year. Spots are almost filled for the camp program for 3 & 4-year-olds. Camp for 5-6 & 7-year olds is about half full. Brian and Alison hope to complete hiring summer employees by April 1. Ann Covode suggested that Ridgeville staff members investigate all possibilities for grants and other funding that would help low-income families pay for their children to attend Ridgeville camps.

Brian reviewed an updated an investment schedule that was prepared by Treasurer Dean Scane.

Motion #4: David Mensch made a motion that the park district invest $60,000 in a certificate of deposit at First Bank & Trust of Evanston with the certificate of deposit due to mature in June 2009. Jack Darin seconded the motion. Motion passed unanimously.

Brian and Dean are reviewing a proposal from Knutte & Associates to complete the annual audit of Ridgeville finances for the next three years.

A report from Office Manager Anna Christina Nelson was presented by Brian Rosinski. Highlights:
Information was published in the January 15 issue of the Evanston Review announcing details about filing information for the April 7 election for Ridgeville board members. The filing period ended January 26. Four candidates filed paperwork for three spots on the board: incumbents Pat McCourt and Jean Esch are each unopposed in seeking election to six-year terms and incumbent David Mensch is opposed by Martha Gaines is seeking election to a four-year term.

Staff members are very pleased with the newly-installed phone system and the new printer in the office.

Anna Christina asked that the board establish a policy regarding use of wireless modems in the Ridgeville office in order to prevent identity theft. Anna Christina has taken steps to replace the wireless modem on her computer. Alison's computer has a wireless modem but it is not turned on. It was the consensus of the board that no wireless work be done in Ridgeville offices.

Anna Christina will prepare a report summarizing key legislative issues that were discussed at the recent Illinois Association of Park Districts conference as well as expected increased expenses for the employees' retirement fund.

Motion #5: At 8:49 p.m. Jack Darin made a motion to adjourn the meeting. David Mensch seconded the motion. Motion passed unanimously.

Minutes submitted by Rita McCourt